11 Best Free Project Management Software in 2023

The crunch of project deadlines puts a lot of pressure on project assignees. 

While project managers and leads struggle to keep a symphony between teams, executives are disarrayed and uninformed on what to do and what not to do. The scenario is similar to a  commotion right before a seminar, where neither the audience nor the hosts know how to calm the chaos.

Project tasks are acclimated based on work assignments, resource bandwidth, and team productivity. A mixture of all these processes makes up for good project management software.

Check out this list of free project management software that helps you visualize and solve project needs without any hefty payments. 

Each project is divided into smaller chunks of sub-tasks. A task has an assignee who completes a piece of work and forwards it to a reviewer in the next stage of the task workflow. The reviewer provides feedback, approves, or rejects. From there, the project moves to the next cohort or rolls back for reconsideration.

Here is a list of the best software for project management to consider if you are looking out for free alternatives. 

Best free project management software

The list below contains real-user reviews from the best project management software category in G2.  Please note that solutions offering a free trial are also free.

To be included in this category, you need to:

  • Create project plans and work breakdown structures (WBS) based on the scope.
  • Define, manage, and allocate resources based on demand and availability.
  • Create project budgets and compare them with actual costs and expenses.
  • Support multiple project management methodologies such as waterfall and agile.
  • Provide project templates that can be modified or combined to create new projects.
  • Manage interdependencies between tasks and their impact on deadlines.
  • Automatically generate a critical path and update it when the project changes.
  • Allow users to mass update tasks without changing interdependencies.
  • Include multiple project views such as calendar view or customer (or partner) view.
  • Monitor project progress, resource utilization, and user productivity.

* This list is based on G2 data collected on April 2023. Some reviews may have been edited for clarity. 

1. Airtable

Airtable provides a task management platform where the entire team can collaborate and sync up in real time. The software helps you in staying organized all the time. No matter what you throw at it, the fields can handle any attachment, like long notes, links to records in other tables, and even barcodes, enabling you to organize and manage everything.  You can design easy apps for data sharing with other teams on top of the platform. 

The software enhances agility by providing transparency to the team and the managers, ensuring all collaborators are on the same page.

What users like best:

You can work more efficiently with this platform. Not only can you quickly build collaborative applications, but you can also integrate your favorite ones. What I love most about this platform is its robust end-user database. I can easily import comma-separated values files of my contacts/database and color code them based on my desired categorization.”

Airtable Review, Allen E.

What users dislike: 

“I could probably adjust these settings, but on some projects where I am a member, I receive an email for every single change, which can be a lot. Still, it hasn’t bothered me enough to research and change it.”

Airtable Review, Stevan J. 

2. Asana

Asana is an all-in-one project management tool that keeps tabs on your submitted tasks, manages user permissions, and controls activity as your work moves down the queue. From daily tasks to strategic project sprints, it creates an “ironed-out, template-based” workflow where you can communicate with nametags, upload documents, and set timelines to complete your work assignments on time. 

What users like best:

“You can automate many things and constantly be updated on what step of a project you are on. Another great feature is the ability to customize the project details you want to include and dependencies to the next steps that can only be completed once a task is done.”

Asana Review, Roxann S.

What users dislike:

“Its numerous features are overwhelming, and it may take time to utilize its capabilities thoroughly. It also has limited integration options compared to other project management tools.”

Asana Review, Joseph Andrei M

3. Basecamp

Basecamp is a global workflow management tool that builds agendas and budgets and lets you interact with teams across borders. It builds the exact project schedule with required resources, documents, teams, and expenses to save you time and manual effort.

It includes real-time communication with team members on assigned goals, data interactions, and content documentation to lift the burden off your shoulders.

What users like best:

“Since I started using Basecamp for my work, project management has been much more efficient. The team is informed in real time of assigned tasks, deadlines, and related updates. Basecamp also offers several tools for organizing and sharing files, which makes teamwork much easier.”

Basecamp Review, Venkat T.

What users dislike:

“The drawback of Basecamp is its limited adaptability and lack of flexibility to meet the specific needs of each team or project. In some cases, other tools had to be integrated to complement project management.”

Basecamp Review, Tiffany E.

4. BigTime

BigTime helps companies worldwide do their best work — no matter where their employees are. With over a decade’s experience empowering teams to manage work better, the software defines the next generation of work management.

BigTime project management tool allows you and your team to stay on schedule and inform stakeholders about the project’s current status and progress. It enables you to focus on tasks that contribute the most to your company’s goals instead of spending time on redundant activities using critical path management software. The software uses automation to streamline the process to eliminate repetitive tasks like reminders, e-mails, and so on.

What users like best:

“BigTime is a great improvement on our old Excel timesheet, for sure. Our staff is so much happier logging their time in BigTime. Ongoing customer service through their live chat system works well, and help is quick and useful.”

BigTime Review, Carla C.

What users dislike: 

I don’t like that you have to get into code to customize some invoices. Sometimes when you make an error, the system doesn’t tell you what the error is. IT JUST SAYS ERROR. And I have to guess.

BigTime Review, Holly S.

5. ClickUp

ClickUp offers reminders, goals, calendars, and an inbox for your unique needs and expectations. Your team can quickly adapt to the software and collaborate while ensuring all are on the same page. The company’s mission is to make the world more productive by removing friction caused by many applications. Built for teams of all sizes and industries, ClickUp’s fully customizable and proprietary features make it potentially important for teams to centralize information and not run into multiple streams.

What users like best:

“What is best about ClickUp is its user-friendly interface, customizable features, extensive integrations with other tools, and the ability to manage multiple projects in one platform. Additionally, ClickUp’s ability to automate tasks, create custom views, and set reminders helps to stay organized and productive.”

ClickUp Review, Piyush V.

What users dislike:

“The platform suffers too much from bugs or slow response times for my liking. Too often, a refresh of the browser window is required to see a change take effect.”

ClickUp Review, Fransesco G.

6. monday.com

monday.com is a pioneer in project management, HRMS, and project collaboration. It offers the best in-house services, absolutely free of cost. It’s a customizable platform that helps track project progress and dashboards to visualize timelines and add integrations to align data from various sources onto a unified database.

Different project management processes can be implemented in monday.com to design your project layouts and delegate them accordingly. 

Having been consistently ranked as one of the best global software companies on G2, monday.com has what it takes to bring your teams together.

What users like best:

“I like how you can set and assign tasks and create your own buttons so your team can update their task. The new updates that have been implemented, such as integrating with Gmail, help to keep track of projects. I like that you can create specific labels as well.”

monday.com Review, Samantha S.

What users dislike:

“The price is steep compared to other organizational tools. Although monday.com offers a variety of features not available in other programs, this may not justify the cost for some people.”

monday.com Review, Tripti S.

7. Notion

Tired of frantic note-taking during conferences? Switch to Notion, a connected workspace app, to stay in touch with your peers and their feedback. It also creates project decks, docs, and other resources or assets to optimize content workloads.

The notion.ai tool also understands spoken commands and dictation and writes them in a document through voice recognition. Whether discussing numbers or taking updates, leave the tedium of writing to Notion.

What users like best:

“I like Notion because it is an all-in-one platform that allows me to combine tools like note-taking, task management, databases, and more, into one unified workspace. It is highly customizable and combined with the amazing templates other creative users are building. It can create a unique setup that best suits my everyday needs.”

 Notion Review, Nibir D.

What users dislike:

“Finding the offline aspect on mobile needs some work. Had times when the whole document outlines disappeared as the sync function got confused.”

Notion Review, Thomas D.

8. Smartsheet

Smartsheet is next generation spreadsheet that allocates resources, prioritizes urgency, and delegates tasks accordingly. Organizations use Smartsheet to calculate their project cost, assign work and optimize resources across small-scale and large-scale sprints.

It comes with distinctive task management capabilities, time tracking, and more, enabling you to organize and manage your projects easily, even under thin deadlines. It allows you to manage projects from start to finish.

What users like best:

“The user experience is simple to follow. The ease with which we can quickly collaborate across teams, send reminders, approval workflows, or alerts is super easy to set up and manage. Our teams continue to expand the use of Smartsheet throughout the enterprise. In corporate finance, we continue to find benefits that are helping eliminate manual/tedious processes and add automation and controls.”

Smartsheet Review, Josh T.

What users dislike:

“Smartsheet is a victim of its own success because, in general, it’s such a good solution; you notice when you find something that it doesn’t do well. These gaps can be cosmetic or functional, from the limited graphing ability to a formula that can’t be used. There are normally workarounds to address these issues, but they do detract from the gloss of Smartsheet overall.’

Smartsheet Review, Paul M.

9. TeamGantt

TeamGantt is a waterfall-based project tool that categorizes your tasks stage-wise, urgency-wise, and team-wise. Create private and public groups, save data in the cloud and collaborate openly with peers or clients. The availability of Gantt Charts helps visualize the project timeline and work assignments together to maximize favorable returns. Keep in check productivity with team-wise efficiency tracking and work-in-progress (WIP) tasks with Kanban view. If nothing works, you still have a drop-down view or list view. 

The software enables users to generate reports on status, financials, and more, enabling you to provide accurate reports quickly.

What users like best:

“Lots of reasons to select TeamGantt – not the least is easy adoption by non-project managers. Visualization of workflow and project progress to goal is awesome, and checklist and detail features are awesome.”

TeamGantt Review, Nic W.

What users dislike:

“When scrolling across a typical laptop screen, it is difficult to see larger time projections. I also would like to see different formats available for the bar charts for different tasks than just color changes only!”

TeamGantt Review, Mario M.

10. Teamwork

Teamwork is a great tool to categorize your tasks, share data files, and import or export project data from multiple team ERPs into a single application. As the name suggests, teamwork brings stakeholders, clients, and everyone else into one space and prompts real-time updates on deliveries. It helps you track your goods through each and every stage of the project strategy and delivers 100% satisfaction.

What users like best: 

I enjoyed those offering a comprehensive suite of project management tools, including task assignment, progress tracking, time tracking, and file management, enabling teams to manage projects and tasks from start to finish efficiently.”

Teamwork Review, Yugant P.

What users dislike: 

“Learning documentation is not available, so you have to go through each and everything to be an expert on the teamwork platform.”

Teamwork Review, Hassan R.

11. Trello

Trello‘s project management solution is as simple as organizing sticky notes on the wall. You have complete freedom to move around the tasks using the drag-and-drop feature. The ease of collaboration is further enhanced by transparency. The data on Trello is arranged in perfect order so you don’t lose yourself in a sea of information and email clutter.

What users like best:

“Trello facilitates web-based project management and collaboration features to help plan your projects in one platform. It is easy to use, highly adaptable, and user-friendly. It is extremely helpful when you have a team where members reside in different states/cities. It has a three-tiered information system – Boards, Lists, and Cards – which facilitates proper arrangement and organization of tasks to achieve team goals. The best part is it can be accessed through mobile phones, also. It’s a very pocket-friendly, user-friendly, highly effective tool.”

Trello Review, Sanjana D.

What users dislike:

“There are a few downsides to using Trello. It is not a fully featured project management tool, and we cannot attach tasks to subtasks.

Sometimes Trello is not the best option for complex projects and Agile teams. It is best for simple and linear projects.”

Trello Review, Sahil K

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Where are we on that project report? 

Navigating through project deliverables isn’t easy, but that’s what tests your real resilience and managerial skills. By building connections with your cohorts and solving recurring challenges, you’re promoting a highly diverse and empathetic workforce. Deploy a free-to-use project management app today and get started on the ultimate road to project automation.

How do implicit budgets and team availability affect project success? Go to the depths of traditional project management and compare it with your organization’s way of executing tasks.

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